Saturday, May 26


Business Breakfast Meeting & SLOTTO
La Vista – 22nd Floor


Session 6
The Other Community Archivist: Volunteering Your Archival Labor
Salon C

Itza A. Carbajal, Metadata Librarian, LLILAS Benson Latin American Studies and Collection
Graciela I. Sanchez, Director, Esperanza Peace and Justice Center
Ayshea Khan, Asian American Community Archivist, Austin History Center
Samip Mallick, Co-Founder and Executive Director, South Asian American Digital Archive

This panel will highlight lessons learned and challenges of working together with community organizations as an unpaid/underpaid volunteer archivist. As conversations expand on the importance of community archives, there also exist a need to identify who or how these repositories will manage and maintain themselves. Panelists will include archivists with previous experiences of working in these situations as well as one representative from the community the archivist engaged with. Society of Southwest Archivists conference attendees will gain insight into different approaches to community outreach as well as conversations on the moral obligation archivists have towards the larger community outside of their workplace.


Session 6
Use your Words! Methodologies for user-driven metadata description of time-based media
Salon B

Laura Treat, Moving Image Preservation & Digitization Librarian, University of North Texas
Courtney Jacobs, Special Collections Librarian, University of North Texas
Katharine Austin, Cataloging and Curation Coordinator, Texas Archive of the Moving Image
Jolene de Verges, Director, ad interim, Fondren Library, Southern Methodist University

To meet growing expectations for online access to moving image collections, archivists balance user needs for discoverability and accessibility with our desire to create quality metadata–often with minimal resources. This 90-minute panel will present three pragmatic approaches to the creation and implementation of user-focused description for digitized moving images. Librarians at UNT will share their research analyzing how different user groups “instinctively” keyword digitized television news clips. These findings will inform future training and educational tools. The Texas Archive of the Moving Image will discuss how the creation of an in-house controlled vocabulary, rather than a more formal indexing language, has increased discoverability of their online holdings. Jolene de Verges will discuss how SMU has used a crowdsourcing model to create a searchable content database for the more than 6,000 hours of undescribed news stories in the G. William Jones Film and Video Collection.


Session 6
Student Archivists at Work: New Models for Community Outreach and Disaster Response
Salon A

Molly Roy, MSIS The University of Texas at Austin
Hannah Robbins Hopkins, MSIS Candidate, The University of Texas at Austin
Kyle Swartzlender, MSIS Candidate, The University of Texas at Austin

In the days following Hurricane Harvey in late summer 2017, a team of volunteers from the University of Texas at Austin School of Information partnered with the National Heritage Responders Task force, a partnership between FEMA and the Smithsonian Institution, to reach out to more than 500 archives, libraries, museums, and historical centers affected by the storm.
The team monitored social media pages and made hundreds of phone calls, contacting institutions to assess damage and help establish connections for recovery assistance. This phone banking project represents a new model in low-cost grassroots post-disaster community outreach, and has inspired similar projects in Louisiana and Florida.
In this session, we will present on our experiences as part of the volunteer project, including best practices, lessons learned, and reflections on the role of archivists in disaster response initiatives.


Incoming Board Lunch Meeting
La Corona


Student Loan Debt Clinic Workshop
La Duquesa

Lauren Goodley, Archivist, The Wittliff Collections
Taylor Jones, Organizer, Texas State Employees Union

Got student debt? Don’t let it weigh you down! Did you know that if you have FEDERAL student loans and work in the public service, it’s possible to lower your monthly payments and work toward eventual debt forgiveness? If you are struggling to pay back your own student debt or that of a loved one – or know of others in a similar situation – our debt clinic could help. At our Student Debt Clinic workshop, you will learn how to assist yourself and others with certain student loan debt. Information will be provided on the four income-based repayment plans that reduce your monthly payment, as well as the Public Service Loan Forgiveness program for public employees and 401(c)3 non-profits. There will also be a union representative on hand to answer questions about the Texas State Employees Union.